SealBook combines the tools notaries normally stitch together: electronic journal, evidence vault, e-notary workflow, digital seal, signer links, payments, booking, storage, analytics, and firm/counter administration.
SealBook is built as the daily operating system for solo notaries, mobile signing agents, storefront counters, law firms, and title teams. Click any tile to open that workflow page.
Tamper-evident entries, signer signatures, ID minimization, state-aware fields, exports, amendments, and offline capture.
Multiple photos, PDFs, document uploads, encrypted storage, hashes, retention controls, legal hold, and evidence packages.
Commission verification, e-seal preview, certificate enrollment, PDF certificate wording, and digital PDF signing.
QR and signing links let clients sign on their own device, with device evidence recorded back into the case.
In-person electronic workflow is built in; remote video is gated by state authorization, identity/KBA vendor setup, and recording requirements.
Stripe payment links, Stripe Connect payouts, external processor links, manual cash/check/Zelle tracking, and case-level payment status.
Appointment pages, case fees, mileage, expenses, revenue reports, outstanding balances, and tax-summary exports.
Notary-owned journals, business-owned receipts, staff invites, offboarding, commission-expiry monitoring, and org dashboards.
Journal requirements vary by commission state: some states require a journal for every act, some require one for specific acts or electronic/remote notarizations, and others treat it as the universal best practice. SealBook knows your state’s rule, retention period, fee cap, and recording restrictions, and applies them automatically. A complete entry documents:
The camera is the data entry, but the workflow does not stop at the journal. SealBook carries the act into evidence, e-seal, payment, storage, and reporting.
SealBook timestamps the moment, reads the document title, counts pages, and pre-selects the act type. The photo is used for extraction, then discarded - we record the description, not your client's paperwork.
One scan of the license barcode fills the signer's name and address, perfectly spelled. We record the ID type, state, expiration, and last four - never the full number, never an image of the ID.
The signer signs on your screen. The entry is sealed into a tamper-evident chain - each record locks the one before it. Works with no signal; syncs and backs up automatically.
Every transaction is a case: documents you photograph or upload are hashed, encrypted, and cryptographically bound to the journal entry. If a notarization is ever challenged, produce the evidence package - proof of exactly what you reviewed and sealed. Your evidence, your choice: any case can be journal-only.
Send a payment link, tap to charge, or record cash and check. Payments land on the case automatically - no bookkeeping night.
Revenue by act type, client, and month. Mileage at the IRS rate. Expenses, profit, and a year-end tax summary shaped like your Schedule C.
Your whole journal in your pocket - searchable, backed up, and always compliant.
Shipping stores, banks, credit unions, check cashers. One tablet, every notary on staff.
Every commissioned employee is a compliance obligation. See them all in one place.
Most notaries are choosing between disconnected tools: a simple electronic journal, a remote-online-notarization platform, payment apps, storage, or paper and spreadsheets. SealBook combines the core stack in one workspace.
These replace the paper logbook with a digital journal. Examples in the market include NotaryAct, Jurat Inc.'s Notary eJournal, NotaryCentral E-Journal, Notary Journal App, and NotaryGadget.
Remote online notarization platforms focus on video sessions, identity proofing, e-signing, and completed notarized documents. Examples include Proof/Notarize, OneNotary, BlueNotary, NotaryCam, SIGNiX, Secured Signing, ProNotary, NotaryHub, and eNotaryLog.
This is still the biggest alternative. It feels cheap, but it creates risk: handwriting errors, no backup, no tamper evidence, weak search, and painful inspection exports.
SealBook is not just another e-journal and it is not only a RON platform. It is a notary operating system: tamper-evident journal, encrypted evidence files, state-rule checks, multi-photo proof capture, document upload, remote signer links, e-notary workflow, digital seal, payments, booking, storage tiers, exports, analytics, and firm/counter administration.
Remote video alignment: SealBook follows the expected RON ceremony shape: signer consent, identity proofing gate, live audio-video, notary ceremony, recording custody, sealed output, and journal binding. Production remote notarization requires the notary's state authorization plus a configured credential-analysis/KBA provider; until then, SealBook labels remote video as pilot.
Simple version: electronic journals record the act; RON platforms run remote sessions; SealBook helps run the notary practice around every act.
Names of other products are used for market education only. Trademarks belong to their respective owners.
SealBook will build a sponsored directory around notary intent: state rule pages, metro pages, and category pages. Paid placements are clearly labeled as sponsored, reviewed for relevance, and sold as a real media product, not random banner ads.
Business profile in one service category, listed by city/state with phone, website, offer, and tracking link.
Featured placement on a metro page such as Richmond, Dallas, Phoenix, Denver, Las Vegas, or Los Angeles.
Placement on a state rule page and state directory inventory, ideal for vendors, associations, insurers, and education providers.
Examples: California notary journal requirements, Texas notary journal requirements, Virginia notary journal requirements. Sponsors reach notaries researching state-specific compliance.
Examples: Richmond notary resources, Dallas notary resources, Phoenix notary resources. Sponsors reach local notaries and businesses looking for nearby services.
Examples: E&O insurance, notary supplies, fingerprinting, apostille, printing, tax prep, title support, legal services, and education.
Suggested larger packages: $999/month for a multi-state regional sponsor, $2,500/month for national category sponsorship, or custom annual packages for associations and enterprise vendors.
Disclosure: paid placements are labeled sponsored. SealBook may review listings for relevance, professionalism, and notary-market fit, but a paid listing is not legal, financial, or professional advice.
See advertising packagesSealBook grew out of journal compliance into everything a modern notary practice runs on - built with the same rule: the notary owns the record.
Every entry sealed into a cryptographic chain. Any alteration, ever, is mathematically detectable - and you can prove it.
Live video ceremonies with statutory identity verification (government ID + selfie), consent records, location checks, and 10-year encrypted recording custody.
Invite witnesses with one link - their consent, appearance, and signature are captured in the same recorded ceremony, per your state's rules.
Certificate page, official e-seal, and a PAdES digital signature that validates in Adobe. Change one byte and validation breaks.
Your own booking page, calendar rules, reminders - and payment links that go straight to your account. We never hold your money.
Team dashboards, act receipts, commission-expiry alerts. Admins see the business record - never inside a notary's journal.
State rules built in: retention periods, ID-number restrictions, thumbprint rules - enforced automatically, cited to statute where verified.
Encrypted document and recording custody bound to sealed entries, with court-ready verification packages on demand.
Book a commissioned notary online or in person - see how a SealBook notarization works.
SealBook keeps the compliance record, evidence storage, payments, and practice analytics together so even low-volume notaries can run cleanly.
Advertise on state rule pages, metro resource pages, category pages, and education content for notaries researching journals, e-notary workflows, evidence storage, supplies, insurance, training, and business tools.
It depends on your commission state and the type of act. Some states require a journal for every act, some require one for certain acts or electronic/remote notarizations, and others strongly recommend one. SealBook shows your state profile under Settings and flags rules still pending verification.
Electronic journal rules vary by state. SealBook is built for secure electronic recordkeeping where permitted: tamper-evident entries, encrypted backups, retention controls, and full export at any time.
Date and time, type of notarial act, document title and page count, each signer's name and address, the identification relied upon, the fee charged, and - recommended - the signer's signature and notes on unusual circumstances. SealBook's capture flow collects every one of these automatically or in a single tap.
No. Images are used on-device to extract the required information, then discarded. We record the ID type, issuing state, expiration, and last four characters - never full ID numbers, never ID images. Your clients' documents stay your clients' documents.
The journal is the notary's record. In Counter Mode and Firm plans, each notary keeps their own legally separate journal, while the business keeps its own record of acts performed on premises - so when a notary moves on, everyone keeps what the law says is theirs.
Lost-journal notification duties vary by state. With SealBook, the journal itself is backed up and exportable; if a device is lost, your records remain safe and the app provides state-aware guidance for the next step.
No. SealBook is recordkeeping software built around state-specific rule profiles. Compliance with notary law remains each notary's responsibility.
Join the early-access list and we'll get you set up - solo, counter, or firm.
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Serving commissioned notaries across the United States