Let the notary decide when to retain supporting evidence. Each file is encrypted, hashed, tied to the case, and optionally sealed into the journal entry.
Take multiple proof photos on mobile or upload PDFs/images from desktop.
Use document images to prefill fields, then force the notary to review and correct.
Storage quotas, add-ons, legal hold, and retention dates create a business model and control risk.
Files can prove what was reviewed, but the notarial act still lives in the journal entry. SealBook links both with hashes.